For greater than three years, an IEEE Requirements Affiliation working group has been refining a draft customary for procuring synthetic intelligence and automatic resolution programs, IEEE 3119-2025. It’s meant to assist procurement groups determine and handle dangers in high-risk domains. Such programs are utilized by authorities entities concerned in schooling, well being, employment, and plenty of different public sector areas. Final 12 months the working group partnered with a European Union company to judge the draft customary’s elements and to assemble details about customers’ wants and their views on the usual’s worth.
On the time, the usual included fiveprocesses to assist customers develop their solicitations and to determine, mitigate, and monitor harms generally related to high-risk AI programs.
These processes had been drawback definition, vendor analysis, answer analysis, contract negotiation, and contract monitoring.
The EU company’s suggestions led the working group to rethink the processes and the sequence of a number of actions. The ultimate draft now contains an extra course of: solicitation preparation, which comes proper after the issue definition course of. The working group believes the added course of addresses the challenges organizations expertise with getting ready AI-specific solicitations, comparable to the necessity to add clear and strong knowledge necessities and to include questions concerning the maturity of vendor AI governance.
The EU company additionally emphasised that it’s important to incorporate solicitation preparation, which supplies procurement groups extra alternatives to adapt their solicitations with technical necessities and questions concerning accountable AI system decisions. Leaving area for changes is very related when acquisitions of AI are occurring inside rising and altering regulatory environments.
Gisele Waters
IEEE 3119’s place within the requirements ecosystem
At present there are a number of internationally accepted requirements for AI administration, AI ethicsand basic software program acquisition. These from the IEEE Requirements Affiliation and the Worldwide Group for Standardization goal AI design, use, and life-cycle administration.
Till now, there was no internationally accepted, consensus-based customary that focuses on the procurement of AI instruments and presents operationalguidance for responsibly buying high-risk AI programs that serve the general public curiosity.
The IEEE 3119 customary addresses that hole. Not like the AI administration customary ISO 42001 and different certifications associated to generic AI oversight and threat governance, IEEE’s new customary presents a risk-based, operationalapproach to assist authorities companies adapt conventional procurement practices.
Governments have an necessary function to play within the accountable deployment of AI. Nevertheless, market dynamics and unequal AI experience between trade and authorities might be boundaries that discourage success.
One of many customary’s core targets is to raised inform procurement leaders about what they’re shopping for earlier than they make high-risk AI purchases. IEEE 3119 defines high-risk AI programs as people who make or are a considerable consider making consequential choices that would have important impactson individuals, teams, or society. The definition is just like the one utilized in Colorado’s 2034 You’ve gotten a docthe primary U.S. state-level regulation comprehensively addressing high-risk programs.
The usual’s processes, nonetheless, do complement ISO 42001 in some ways. The connection between each is illustrated beneath.
Worldwide requirements, typically characterised as tender regulationare used to form AI growth and encourage worldwide cooperation concerning its governance.
Exhausting legal guidelines for AI, or legally binding guidelines and obligations, are a piece in progress world wide. In the USA, a patchwork of state laws governs completely different features of AI, and the strategy to nationwide AI regulation is fragmentedwith completely different federal companies implementing their very own pointers.
Europe has led by passing the European Union’s You’ve gotten a docwhich started governing AI programs based mostly on their threat ranges when it went into impact final 12 months.
However the world lacks regulatory arduous legal guidelines with a global scope.
The IEEE 3119-2025 customary does align with current arduous legal guidelines. Because of its give attention to procurement, the usual helps the high-risk provisions outlined within the EU AI Act’s Chapter III and Colorado’s AI Act. The usual additionally conforms to the proposed Texas HB 1709 laws, which might mandate reporting on the usage of AI programs by sure enterprise entities and state companies.
As a result of most AI programs used within the public sector are procured relatively than constructed in-house, IEEE 3119 applies to industrial AI services that don’t require substantial modifications or customizations.
The usual’s audience
The usual is meant for:
Mid-level procurement professionals and interdisciplinary staff members with a reasonable degree of AI governance and AI system information.Public- and private-sector procurement professionals who function coordinators or patrons, or have equal roles, inside their entities.Non-procurement managers and supervisors who’re both accountable for procurement or oversee workers who present procurement features.Professionals who’re employed by governing entities concerned with public schooling, utilities, transportation, and different publicly funded companies that both work on or handle procurement and are fascinated with adapting buying processes for AI instruments. AI distributors searching for to know new transparency and disclosure necessities for his or her high-risk industrial merchandise and options.
Coaching program within the works
The IEEE Requirements Affiliation has partnered with the AI Procurement Lab to supply the IEEE Accountable AI Procurement Coaching program. The course covers the best way to apply the usual’s core processes and adapt present practices for the procurement of high-risk AI.
The usual contains over 26 instruments and rubrics throughout the six processes, and the coaching program explains the best way to use many of those instruments. For instance, the coaching contains directions on the best way to conduct a risk-appetite evaluation, apply the seller analysis scoring information to research AI vendor claimsand create an AI procurement “threat register” tied to recognized use-case dangers and their potential mitigations. The coaching session is now out there for buy.
It’s nonetheless early days for AI integration. Determination makers don’t but have a lot expertise in buying AI for high-risk domains and in mitigating these dangers. The IEEE 3119-2025 customary goals to assist companies construct and strengthen their AI threat mitigation muscle tissue.
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